Put AI to work in your clinic.
Chasing no-shows, winning back patients who drift off, building the Monday report. The jobs that grow a clinic never make it to the top of a busy week. We set them up for you, on the systems you already use, so they run without you.
Thirty minutes. We map where automation and AI genuinely fit your clinic, and tell you if something is not worth doing.
Built by a registered physiotherapist · Works with Cliniko, Nookal and PracSuite · Australian hosted
Illustrative. Configured to your clinic’s data and systems.
Automations that do the jobs you never get to.
Configured to your clinic, approved by you. Click through to see how each one works.
Hi Marcus, sorry we missed you today. Reply YES and we’ll find you another time this week.
Illustrative. Configured to your clinic’s data and systems.
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Practitioner & Room Utilisation
Shows where capacity is sitting empty across practitioners and rooms, refreshed automatically.
What it uses: Your calendar and appointment data, rolled up into a utilisation view.
Referral Source Tracking
Shows which referral sources your returning patients are attributed to.
What it uses: Appointment and patient activity, attributed to the last touch that brought them in.
Admin Action Lists
Turns the follow-ups buried in notes, such as send referral or book imaging, into a shared list for the front desk.
What it uses: Cues in your clinical notes surfaced as actionable tasks for the front desk.
Treatment Plan & Follow-Up Workflows
Matches phased plans to appointments and surfaces the unbooked follow-ups for the front desk.
What it uses: Treatment plan sessions matched against your calendar to flag what is still unbooked.
Reception & Admin Workflow Automation
Puts confirmations, reminders and recalls on a schedule instead of relying on memory.
What it uses: Appointment and patient data trigger the right message at the right time.
Clinical Note Audits
A structured, repeatable review of notes for completeness and consistency.
What it uses: Your existing notes, reviewed against criteria your clinic defines. It supports your team's judgement and does not replace clinical sign-off.
Practitioner Coaching Summaries
Plain-language summaries to support one-on-ones and team development.
What it uses: Aggregate activity and notes data, summarised for operational coaching rather than individual patient care decisions.
Don’t see your workflow here? Tell us the job, and we will tell you whether the platform can do it today, or what it would take.
What is this worth to your clinic?
Match the sliders to your clinic for a rough estimate of the extra revenue and the time your team gets back.
How many clinicians are booking patients
Average across your team
In AUD, before GST
Industry average is around 15 to 20%
Patients who rebook at the time of their appointment
From being found in AI & Google search, and converting every enquiry
Extra revenue each month
$14.2k
from bookings you recover and new patients you convert
The money
Time saved each week
~40 clinician hours saved
Notes, treatment plans and exercise programs done in the room, not after hours
~6 reception hours saved · worth ≈$909/mo
Inbox, documents and replies read, filed and drafted for approval
If each clinician spent 2h of that seeing patients
+$5.5k/moA rough estimate from your inputs. On the call we pressure-test it against your real numbers, and only automate what is worth it.
Built for the standards of Australian healthcare.
Clinical information is sensitive, and automating around it carries real responsibility. This is how we handle it.
Clinicians approve every message
The AI drafts, your team reviews. Nothing reaches a patient without sign-off from your clinic.
Data stays in Australia
Processed and stored onshore, encrypted in transit and at rest, with role-based access.
Aligned with the Privacy Act and APPs
Handled as health information, never sold, shared or used to train AI models.
Consent and opt-outs enforced
Messaging honours opt-outs across every channel and stays within health advertising rules.
Multi-site groups with their own governance requirements are welcome to go deeper. We will walk your team through security, data handling and clinical oversight on the call.
A call, a setup, then it just runs.
Discovery call
30 minutesWe map the job and whether automation actually fits. No pitch deck.
We set it up
one-off feeConfigured to your clinic. You sign off before it goes live.
It runs
monthlyHosted, supported, and kept working as your clinic changes.
Add the next one
same platformNew automations build on the same foundation. No rebuild, no second integration.
Keep your practice software. We work around it.
You replace nothing to get started. Our deepest integrations are with Cliniko, Nookal and PracSuite, where we connect directly to your live data. On another system, we can often work from secure exports, and we will tell you plainly what fits on the call.
Cliniko
Nookal
PracSuiteDirect integration or secure export, depending on your setup. Australian hosted, encrypted in transit and at rest.
Made for the clinic you are trying to build.
Whether you are one busy room or a group across sites, the goal is the same: a practice that runs well without living in your head.
Built by a physiotherapist who has worked the clinic floor.
I am a registered physiotherapist, and Quicka exists because the clinics I have worked in needed it. I have lived the Monday report shuffle, watched good patients quietly drop off mid-plan, and seen no-shows chased by hand. The last few years I have spent building the tools I wished I had in clinic, and this is how you get them working in your practice without switching platforms.
It is also why I would rather have a thirty-minute conversation than sell you a subscription you will regret. If automation is not the right fix for your workflow, I will tell you.
Alan Wan · Physiotherapist & founder, Quicka Health
FAQs
Do I have to replace my practice management system?+
No. You keep your PMS. Our deepest integrations are with Cliniko, Nookal and PracSuite, and the automations run alongside your system rather than replacing it.
Is this AI, or scheduled automation?+
Both, used where each fits. Reports and follow-up triggers run as dependable scheduled automation. AI does the drafting and the flagging, like summarising your numbers or spotting patients who have gone quiet. Your team reviews anything patient-facing before it goes out, and nothing here makes clinical decisions.
What does it cost?+
A one-off setup fee to scope and configure your first workflow, then a monthly fee covering the platform, hosting, the automation and support. Pricing is per workflow, not per seat, so you are not paying for a platform you are not using yet. We give you exact numbers on the call once we have seen the scope.
How long until the first workflow is live?+
Typically a few weeks, depending on the workflow and your systems. We configure it on a platform we already run rather than building from scratch, and you sign off on what it does before it goes live.
Do I have to commit to a big platform up front?+
No. You start with one workflow and add more only when it has proven itself. Each one after the first is easier, because it builds on the same foundation. You do not adopt everything on day one.
Is my patient data safe?+
The platform is Australian hosted and encrypted in transit and at rest, with role-based access. We can walk through security and data handling on the call, along with any compliance requirements for larger or multi-site groups.
Tell us the one you have been putting off.
Thirty minutes. We will tell you whether we can automate it, what it would take, and what it would cost. If it is not a fit, we will say so.
Built by a registered physiotherapist · Works with Cliniko, Nookal & PracSuite · Australian hosted